Research Administrator 2
The University of California, San Diego
About this position
Position Description
The UCSD Mathematics Department is a dynamic unit with 69 faculty members and approximately 30+ additional non-FTEs in various instructional and research titles. These academics work on a broad range of research funded by diverse federal, state, and private agencies. The department comprises dedicated career staff, 180 Master's and Ph.D. students, and over 2,400 undergraduate students. Together, they generate high-caliber research in various fields and provide an outstanding graduate program that attracts top-ranked students, contributing to the department’s academic reputation. The department maintains a large undergraduate program that prepares over 2,400 pure and applied mathematics majors, as well as students from 57 other majors across the campus. This program provides a strong fundamental background in mathematics needed to succeed in various career options. The faculty are engaged in a vigorous research program with an average of 60 active awards in many interdisciplinary areas, totaling approximately $20 million per year. The instructional program enrolls approximately 30,000 graduate and undergraduate students annually. As the fundamental language of science, mathematics is an essential intellectual tool required by a trained workforce to create the technological advances of the future. This is a professional position at the intermediate level, fully operational level of the Research Administrator series. The incumbent applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. Under general supervision, develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official. The incumbent will be providing moderate analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration. This position is open until filled.
Qualifications
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Experience working with computer and information management systems. Familiarity with common sponsored award mechanisms. Familiarity in utilizing OFC reports or similar experience using other financial reporting tools. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Familiarity with OMB circulars such as Uniform Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor, and institutional regulations, policies, and guidelines. Bachelor's degree in related area and / or equivalent experience / training. Ability to manage a high volume of transactions. Ability to perform moderately complex financial analysis and customized reporting. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus. Maintains current knowledge of compliance regulations in all areas of research administration. Ability to work in a fast-paced environment with overlapping deadlines. Effective problem-solving skills. Demonstrated effective interpersonal skills to interact with diverse individuals and groups. Ability to work in a fast-paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.