Fiscal Operations Manager
The University of California, San Diego
About this position
Position Description
The Academic Affairs Business Office (AABO) provides comprehensive financial, human resources, academic personnel, student employment and related administrative services to the units of the Office of the Executive Vice Chancellor for Academic Affairs. These units include the Office of the EVC, Academic Personnel Services, Resource Administration, Privacy Office, Division of Undergraduate Education, Office for Students with Disabilities, Academic Integrity Office, Summer Session, Teaching + Learning Commons, Graduate Division, and Institutional Research. The AABO also supports the Office of the Vice Chancellor for Organizational Transformation (VC-OT) and its constituent centers and programs including the Cross-Cultural Center, Women’s Center, LGBT Resource Center, Black Resource Center, Raza Resource Centro, Intertribal Resource Center, APIMEDA, and the PATHS Scholars Program. Reporting to the Assistant Director, Fiscal Affairs, serves as the Fiscal Operations Manager for units supported by the AA Business Office. Performs complex financial management activities and senior level fiscal analysis. Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies; resolves a wide range of issues in imaginative as well as practical ways. Coordinates with Director of AABO, AABO fiscal staff and unit leadership to ensure existing chart of accounts (COA) adequately meets constituent needs; makes adjustments as necessary. Independently manages annual financial processes including fiscal year budget planning in Oracle EPBCS, unit budget allocations, Oracle PPM budget entries as well as coordination of fiscal year-end closing activities. Works closely with the central VC Academic Affairs Budget and Financial unit to coordinate one-time and recurring financial commitments. Serves as a liaison with the Campus Budget Office (CBO) to ensure allocations are accurate and directed to the correct accounts. Represents the AABO on various fiscal-related ad hoc committees as directed. Supervises, directs and trains AABO financial staff responsible for performing and implementing the full range of financial activities including purchasing, travel, entertainment, disbursements and related functions; provides leadership and policy guidance. Serves as Department Administrator (PCard) and Financial Unit Authority (T&E) for Procurement Card and T&E Card requests. Provides daily oversight for fiscal operations activities including budgeting and reporting, expenditure control, travel/entertainment and purchasing, extramural and gift funds, fiscal planning and fiscal compliance. Establishes and maintains appropriate internal controls by ensuring staff training, separation of duties and other procedures as necessary. Uses sound fiscal and risk management practices to implement policies and internal audit controls that comply with campus and external agency requirements. Provides policy, procedural and systems training and guidance as needed to constituents in units supported by the AABO. Submission of a cover letter along with a resume is required for consideration.
Qualifications
Demonstrated experience with budget, accounting and/or fund management. Demonstrated leadership, supervisory, and consensus-building skills and experience. Ability to identify training and development needs, evaluate workloads and resources and plan/organize day-to-day activities to ensure work effectiveness. Thorough knowledge of finance policies, practices, and systems. In-depth knowledge of principles and practices of fiscal planning and analysis. Experience with grants, contracts, subcontracts, subawards and cooperative agreements. Ability to independently gather required information to organize, and perform financial analysis assignments. Ability to analyze and summarize complex fiscal and accounting data and to perform complex reconciliations and problem resolution. Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment. Demonstrated ability to organize and prioritize daily operations, short and long-term projects, reporting and to direct the work of others to ensure timeliness and accuracy. Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Strong organization, problem-solving, negotiation and decision-making skills. Expertise in clarifying and resolving conflict situations. Proven ability to exercise tact, independent thinking, sound judgment, diplomacy, discretion and flexibility to promote and maintain positive working relationships and job effectiveness. Demonstrated ability to improve processes by assessing procedures, seeking information and opinions, developing and implementing changes as appropriate.
Job Location
Hybrid