Info Services Finance Analyst – Hybrid
The University of California, San Diego
About this position
Position Description
Under minimal supervision, the IS Health System Finance Analyst performs a wide range of advanced financial analysis and complex fiscal management tasks for Information Service/Technology, Quality, and Patient Safety departments and projects. The analyst's duties encompass financial reporting, detailed expense report analysis, budget forecasting and management, ledger reconciliation, short and long-term budget planning, procurement and contract lifecycle management, internal financial control implementation, journal entry preparation, and year-end fiscal closing. KEY RESPONSIBILITIES: Financial Reporting: Prepare and present detailed financial reports, including variance analysis and forecasting. Ensure the accuracy and timeliness of financial statements and other related documentation. Use spreadsheets and databases to organize resource information and generate customized reports. Budget Management: Develop and monitor budgets for departments and projects. Analyze budget performance and provide recommendations for cost control and efficiency improvements. Expense Oversight: Independently resolve financial discrepancies and forecast potential issues. Review and verify the accuracy of invoices received from vendors, ensuring that all invoices comply with the terms of the contract and purchase orders. Track and manage departmental and project expenses to stay within budget constraints. Ledger Reconciliation: Perform regular reconciliations of general ledger accounts. Identify and resolve discrepancies to maintain accurate financial records. Procurement and Contract Management: Manage procurement processes and lifecycle of contracts. Ensure compliance with procurement policies and optimize contract terms. Financial Controls and Continuous Improvement: Implement and monitor internal financial controls to safeguard assets and ensure policy compliance. Conduct regular audits to identify and address potential financial risk. Identify opportunities to streamline financial processes and enhance operational efficiency. Stay updated on industry best practices and implement improvements as needed. Journal Entries and Closing Processes: Prepare correcting journal entries and submit for posting Oversee month-end and year-end closing processes, ensuring all financial activities are properly recorded. Operational Analysis: Conduct financial analysis to support operational decision-making. Provide insights and recommendations based on data analysis to improve operational efficiency. Communication: Facilitate monthly Director meetings, providing information and reports to support resource allocation decisions. Present financial findings and recommendations to management and other stakeholders. Communicate directly with the vendor to resolve any discrepancies or issues found. Collaborate with various departments and organizations to gather and validate financial data. Training: Provide training to area managers and relevant personnel on accessing and interpreting financial information. Assist in cross-training existing team members.
Qualifications
Seven (7) years of related accounting and/or finance experience, education/training, OR a Bachelor’s degree in related area plus three years of related accounting and/or finance experience/training. Thorough knowledge of finance policies, practices, and systems. Ability to independently gather required information to organize, and perform financial analysis assignments. Proven ability to effectively present information verbally and in writing in a clear and concise manner. Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment. Ability to adapt to changing priorities. Ability to function as a member of a team.