Medical Equipment Planner & Coordinator
The University of California, San Diego
About this position
Position Description
Under direction of the Program Manager for Equipment Planning, this position serves in a dual role as a Medical Equipment Coordinator and Equipment Planner, supporting Asset Management, Equipment Planning, and Space and Move for projects. Coordinates surplus, transfer, and disposal activities, ensuring compliance with organizational standards, audit requirements, and sustainability initiatives. Supports storage area organization and maintains a catalog of available excess and redeployable equipment to assist operational and project needs, promoting resource optimization and cost efficiency. Coordinates and assists with the movement and redeployment of equipment to support project needs and timelines. Assists with medical equipment planning activities for capital projects, including new construction, renovations, and equipment replacement initiatives. Supports the preparation and verification of equipment lists, specifications, and budgets in coordination with clinical users, project managers, and senior equipment planners. Participates in user group meetings, design reviews, and construction coordination meetings to ensure equipment requirements are captured and integrated into project documents. Reviews equipment layouts, room data sheets, and cut sheets for consistency with project scope and clinical workflow needs. Coordinates equipment procurement tasks, including reviewing requisitions, tracking orders, reviewing vendor proposals, and supporting delivery, staging, and installation logistics. Assists with equipment fit-up and activation to align with construction schedules and operational readiness timelines. Supports site assessments, equipment validation, and evaluation of replacement needs, including research on emerging technologies and industry practices. Provides technical guidance under direction on equipment standards, infrastructure requirements, and compliance considerations.
Qualifications
Bachelor’s degree in healthcare administration, biomedical engineering, planning, business administration, or a related field; or equivalent combination of education and experience. Two (2+) years of experience assisting in medical equipment planning, capital asset support, or healthcare equipment coordination, preferably in a hospital or healthcare environment. Experience coordinating equipment inventory activities, asset tracking systems, surplus/disposition processes, and inventory reconciliation. Familiarity with healthcare regulatory requirements impacting medical equipment (e.g., HCAI/OSHPD, Title 22). Working knowledge of medical equipment planning workflows, including equipment lists, specifications, and procurement coordination. Experience assisting with project budgets, reviewing vendor quotes, and tracking equipment expenditures. Proficiency in Microsoft Office and project tracking tools; familiarity with equipment planning databases or systems. Strong organizational and coordination skills with the ability to assist in multiple projects, inventories, and priorities simultaneously. Effective communication skills with the ability to collaborate with clinical staff, project teams, vendors, and leadership. Ability to track data, monitor progress, and assist in preparing reports to support operational and project needs.