Space Planning & Move Coordinator
The University of California, San Diego
About this position
Position Description
The Space Planning and Move Coordinator, within Facilities Planning, Design and Construction, manages relocation logistics for UC San Diego Health, serving as the primary liaison between internal stakeholders, moving vendors, and service providers. The role collaborates closely with Facilities Planners, Project Managers, Information Services, departmental move champions, and external moving companies to coordinate all aspects of Health-initiated relocations. Key responsibilities include developing move schedules, managing inventories, coordinating vendors, resolving issues, and ensuring seamless execution of office, clinic, and hospital department relocations. Following each move, the coordinator updates floor plans and departmental space records within the Facilities Information Management (FIM) system. In addition, the position conducts routine assessments of space utilization across UC San Diego Health-owned and leased facilities to maintain accurate space data in FIM. The role applies established facilities management principles, organizational policies, and standard procedures to support effective space planning and operational efficiency. Success in this position requires exceptional organizational, communication, customer service, and project management skills, along with the flexibility to adapt to changing priorities and effectively manage multiple concurrent projects.
Qualifications
Six years of related experience, education/training, OR a Bachelor’s degree in business, facilities, construction, healthcare administration or related area plus two years of related experience/training. Experience reviewing complex move vendor quotes and budget tracking. Experience accurately quoting relocation costs for jobs ranging from 500-500,000 sf. Extensive knowledge and experience working in move vendor inventory systems. Must be able to communicate, survey, and gather information from a diverse group of customers. Ability to support and take direction for complex moves. Competent with Microsoft Office, and large database software systems. Strong customer service skills and proven ability to work collaboratively with others. Ability to multitask and manage time effectively. Experience handling the logistical ripple effects when a critical piece of medical equipment arrives delayed or damaged.