School Project Coordinator - Hybrid
The University of California, San Diego
About this position
Position Description
The mission of UC San Diego Skaggs School of Pharmacy and Pharmaceutical Sciences (SSPPS) is to educate future pharmacists and scientists to become leaders in diverse fields, transform pharmacy and pharmaceutical sciences, and improve human health. Under general supervision, the School Project Coordinator provide high-level project management support to the Skaggs School of Pharmacy and Pharmaceutical Sciences (SSPPS) School operations supporting the curriculum mission. Function with a high degree of autonomy within defined guidelines and practices, exercise sound judgment, diplomacy, and confidentiality in managing complex and highly sensitive matters. School Project Coordinator is involved in the development of policies within the School while providing proactive analytical, high level support. This support touches on all areas of the School, Departments, Senior Leadership and management, other university personnel at varying levels, outside vendors, community leaders, and government officials. Independently gather and analyze data, and compose technical and non-technical correspondence, and presentation materials. Additionally, the School Project Coordinator support the School and Educational administration involving building operations to include, but not limited to purchasing, facilities, AV, security, equipment and space. Serve as a key liaison between SSPPS and internal/external stakeholders, including UC academic institutions and outside collaborators. Perform other duties as required. Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.
Qualifications
Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two years of related experience/training. Working knowledge of common organization- or research-specific and other computer application programs. Working knowledge of practices and procedures relating to facility maintenance. Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Effective communication and interpersonal skills to engage with diverse groups. Superior proofreading and editing skills to ensure accuracy and correct grammatical content of documents. Strong composition, editing, and proofreading skills to review copy for appropriate style, consistency, format, completeness, errors, etc. Proficient in ability to use discretion and maintain all confidentiality. Demonstrates ability to use sound judgment in responding to issues and concerns. Demonstrated ability to resolve conflicts with creativity and authority while maintaining a professional relationship. Ability to control situations or events in the absence of higher authority and ability to make recommendations or decisions that affect office operations and activities. Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Skill in analyzing information, situations, practices, or procedures to define the problem or objective, identify relevant factors, formulate logical and objective conclusions, and recognize alternatives and their implications. Proficient in ability to multi-task with demanding timeframes. Demonstrated advanced organizational and project management skills, including ability to work independently, determine appropriate priorities, and complete projects accurately, efficiently, and with a high level of attention to detail, despite competing deadlines. Working knowledge of applicable policy analysis techniques. Demonstrated superb interpersonal skills to successfully interact with a variety of people, including high-level executives, civic leaders, and members of the community from diverse cultures and backgrounds. Ability to exercise political acumen and maintain strict confidentiality (in interactions with both internal and external people) concerning work-related information. Demonstrated experience with complex calendaring, travel, and event planning. Demonstrates the ability to facilitate discussions, resolve conflicts, and build consensus while fostering a welcoming and respectful environment. Demonstrated competency and commitment to diversity and inclusion. Ability to adapt to changing group dynamics, supporting community initiatives, and maintaining a commitment to empathy, integrity, and mutual respect. Intermediate to advanced knowledge of common organization-specific computer applications. Demonstrated experience with a wide range of computer software, including calendar, spreadsheet, database and word processing applications. Demonstrated experience in functioning independently at the highest level, exercising outstanding professionalism, sound judgment and common sense. Ability to rapidly adapt to a wide range of leadership styles.