Surgery Scheduler - East Campus Surgery
The University of California, San Diego
About this position
Position Description
The Surgery Scheduler is responsible and accountable for key activities associated with the Operating Room Computerized Scheduling System (Epic Op-Time). Schedules all procedures for the operating rooms at East Campus, and other Procedural Suites as assigned. Also responsible for scheduling procedures in outlying areas, as assigned. Reviews Operating Room schedule at East Campus in order to maximize OR utilization. Ensures appropriate selection of Provider Preference Cards, and works with clinical coordinators or designee to optimize card selection. Ensures accurate scheduling information to provide appropriate scheduling of cases and resources. Participates in process improvement initiatives by working with Epic Optime analyst, business analyst, nursing, and surgeons to optimize the scheduling process and accuracy. Updates block schedule when trained to do so. Accurately uses Onbase for faxing system and uploads to patient charts. Participates in daily OR huddles, prints afternoon huddle schedules and edits as needed. Enters confirmation of reps which includes date and time of procedure. Emails schedule at end of day to appropriate team members. Performs other related functions as required and performs other duties as assigned.
Qualifications
Three (3) years recent surgery scheduling experience in an Operating Room with a variety of surgical cases. Knowledge of third-party payors including federal, state and private health plans. Demonstrated excellence in customer service and interpersonal communication skills. Possess effective time management skills. Highly detail-oriented. Must possess the ability to work effectively and equitably with others. Proficient with MS Office Suite (Word, Excel, PowerPoint, Outlook)., TEAMS, and EPIC. Working knowledge of EPIC/OpTime system.