Administrative Assistant - La Jolla EVS
The University of California, San Diego
About this position
Position Description
The Environmental Service Administrative Assistant II is responsible for administrative transactions including independently analyzing problems and resolving business issues and providing direction and/or information as required; preparation of monthly reports in Excel and PowerPoint without close review; independently analyzing problems and resolving business issues; providing high-level assistance through collection, maintenance, and coordination of data from a number of sources; processing system-wide transactions such as processing up to 5000 lab coat orders annually for various departments. Performs EPIC Management, Answering Phones, Inputting Work Orders Filing for 275 employees, Uniforms/Shoe Program, and/or Regulatory documentation management. The Administrative Assistant II will have responsibility for determining procedural methods of work; for coordinating phases of work with others; or within limited areas, for determining the applicability of numerous standard rules, regulations and interpretations to individual problems. Performs other related duties as assigned.
Qualifications
A minimum of two (2) years of related administrative/dispatch experience. Experience working in a high-volume, high-call, fast-paced work environment. Strong computer skills including high proficiency with MS Word, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and web-based applications. Ability to deal responsibly with complex issues and maintain excellent working relationships with diverse group of administrators, faculty, staff and external agencies. Excellent communication skills with the ability to communicate clearly verbally and in writing and be able to articulate complex ideas for all levels of audiences. Strong organizational and coordinating skills.