Academic HR Analyst 2
The University of California, San Diego
About this position
Position Description
The department offers five undergraduate majors, eight minors and two graduate degrees, which together represent the expanded range of art in the contemporary world. Undergraduate majors have the option of engaging with art as writers and scholars by studying Art History, Theory and Criticism, of investigating the expressive production of objects and materials in Studio, of learning about both traditional and new lenses-based techniques and time-based practices in Media, of exploring the artistic potential of programming and digital media in the Interdisciplinary Computing in the Art and Music (ICAM), and of delving into collaborative inter-disciplinary processes in Speculative Design. At the graduate level, we are one of the few departments in the United States and indeed the world to offer terminal degrees for both artists and scholars. Launched in 2002, the Art History, Theory, and Criticism Ph.D is housed within one of the nation’s leading centers of art practice and graduate education in studio, media, and—most recently—digital media. The Art Practice concentration is the newest feature of the Ph.D program, is one of the first doctoral programs in the country for practicing artists. Applies professional UC Academic HR concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity.Principal advisor to the Chair and Chief Administrative Officer on academic affairs in the Visual Arts Department. Provide independent administration and coordination of all academic personnel matters for all ladder-rank faculty, LSOEs, Continuing Lecturers, Unit 18 temporary faculty/lecturers, Adjunct Professors, Emeriti and Visiting Scholars. Actively participate with Chair and CAO in development, analysis and implementation of new departmental polices, identify solutions to complex, non-standard issues, contribute to short-term and long-term goals of the department as they relate to academic affairs. Participate in faculty meetings to provide policy interpretation, historical data, and exception analysis. Initiate and coordinate recruitment efforts, appointments, advancements, visas, and recalls. Ensure compliance with Academic Affirmative Action requirements; review, assess, and recommend revisions to existing policy and procedures; develop and formulate changes. Process appropriate forms for all leaves, sabbaticals and and enter payrol entries. Academic personnel policies and procedures are complex, confidential, require attention to detail and discretion. Serve as the primary point of contact to Academic Personnel Services (APS) and the Divisional Dean’s office on matters related to faculty. Represent department on campus committees related to all aspects of Academic Personnel. Generate reports regarding statistical data. Back-up department online timekeeper. Occasional evenings, weekends, and overtime may be required.
Qualifications
Experience with and in-depth knowledge of policies and procedures governing academic personnel. Comprehensive knowledge, demonstrated working experience and ability to interpret and apply University policies, procedures and other regulations relating to all aspects of academic personnel, including affirmative action, recruitment, employee relations, submission of appointment, merit, promotion, reappointment and termination files, and international/visa policies, etc. Experience following a multi-step procedure to compile documents and records to yield a complex file of accomplishment (personnel file). Experience monitoring the progress towards completion, under a deadline, and while seeking (and tracking) documents from a variety of internal and external sources. Experience explaining policies and procedures as they relate to employee benefits, health insurance, pay rates. Experience responding to questions and explaining benefits information to faculty, staff, and/or senior leadership. Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Knowledge of human resources management systems and other related business software programs and systems. Experience in interpreting personnel and employee contracts and policies. Knowledge of unit academic culture and educational goals of discipline(s) served. Knowledge and skill at establishing and maintaining databases, spreadsheet, word processing and graphics programs using a variety of software and web-based programs to produce reports. Knowledge of the principles of working on a computer network. Demonstrated knowledge and understanding of and ability to interpret and apply local, state, and federal employment laws, including FMLA/CFRA/PDL/ADA/FEHA. Knowledge of local, state, and federal safety standards and regulations and governing agencies. Experience in successfully mediating, facilitating and resolving conflicts among disputing parties. Strong negotiating, problem-solving and decision making skills. Ability to exercise a high degree of flexibility and innovation to seek alternative solutions to unique or complex problems and issues. Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Demonstrated organization, problem-solving, and communication skills. Ability to maintain confidentiality in all areas of work and to be able to communicate tactfully and with discretion. Ability to maintain confidentiality in all areas of work and to be able to communicate tactfully and with discretion. Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Excellent verbal and written communication skills, with the ability to provide information and/or instruction in a clear, concise manner. Ability to independently organize and coordinate a variety of tasks and projects, set and adjust conflicting priorities, show self-motivation and initiative to complete complex tasks, including follow-up as needed. Skill in using multiple resources and references. Skill in analyzing situations/issues, collecting data, making recommendations for management decisions and then implementing approved strategies. Excellent reading and comprehension skills in order to understand and interpret complex materials and documents. Excellent interpersonal skills and ability to interact with diverse personalities, including non-native English speakers, within and outside of the University, using tact, diplomacy and flexibility. Demonstrated ability to act on initiative and exercise independent judgment in executing a wide variety of functions and maintaining absolute reliability in handling confidential and sensitive matters. Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as to offer recommendations for improvements to such items/issues. Knowledge and skill in applying basic accounting principles and in utilizing related analytical concepts. Demonstrated experience in managerial and administrative practices and principles. Demonstrated resilience, adaptability, diplomacy, influence, relationship building, and problem-solving skills in a variety of situations. PREFERRED: demonstrated knowledge of AP-Online, UCSD Payroll/Personnel System, and other university business systems regularly used in academic personnel, with knowledge of their policies and application.