Department Finance Lead - Ophthalmology
The University of California, San Diego
About this position
Position Description
The Viterbi Family Department of Ophthalmology and Shiley Eye Institute comprises over 50 faculty physicians and scientists, 12 resident physicians, 13 post-doctoral physicians and scientists, and over 200 staff with six divisions – Glaucoma, Retina, Cornea & Refractive Surgery, Pediatrics, Oculoplastic, and Neuro-ophthalmology. In addition, clinical services are provided at the Shiley Eye Center, Ratner Eye Center, UCSD Health Sciences (UCSDHS), Hillcrest ambulatory center, and the Veterans Administration (VA) Hospital. The Department of Ophthalmology has the largest single outpatient clinic at the University of California, San Diego, with over 110,000 visits annually. Additionally, over 5400 surgical cases are performed. Reporting to the ADBO, the Department Finance Lead is responsible for the management and oversight of complex financial and administrative analysis for the Department's entire financial portfolio including clinical programs, outpatient services (120,000 visits, $35M annually), service agreements, faculty compensation, CORE budget (IDCR, FTE), philanthropic funds including endowments and endowed chairs, the annual budget process, quarterly variance and deficit balance templates, and services at affiliated organizations (e.g Rady Children's Hospital San Diego/CSSD). This position utilizes extensive skills and experience to provide thorough, creative, and accurate fiscal analysis to Department leaders, faculty, and other relevant parties. The incumbent is independently responsible for managing all fiscal practices and analysis within the Department of Ophthalmology. In conjunction with faculty and department leadership, this role oversees the implementation of faculty compensation, payroll reconciliation, and incentive payments in accordance with the principles of Resource Alignment. The Department Finance Lead is also responsible for coordinating and implementing all department budget allocations, as well as the accounting and preparation of monthly financial reports for the Department's various enterprises. This position provides work direction and training for the fiscal administrative assistant, and manages, analyzes, and oversees the preparation of complex financial reports to ensure efficiency and transparency, utilizing OFC, Business Analytics Hub (BAH), Tableau, EPIC, Excel, and other financial applications.Extensive financial reporting and analytical experience, responsiveness to faculty, and the ability to deliver timely, accurate results in a fast-paced environment are critical requirements for this role. Reporting to the ADBO, this position plays a vital role in the overall success of the Department of Ophthalmology.The incumbent applies professional concepts and organizational policies and procedures to resolve a variety of issues, working on problems of moderate to critical scope where analysis requires the review of multiple factors. This role exercises advanced judgment within defined procedures and practices to determine appropriate courses of action. Contacts are primarily internal to the department but may also extend externally.As a seasoned, experienced professional with a comprehensive understanding of industry practices and organizational policies and procedures, the incumbent resolves a wide range of issues using both imaginative and practical approaches. This position addresses problems of diverse scope requiring evaluation of identifiable factors and demonstrates sound judgment in selecting appropriate methods and techniques for reaching solutions. Contacts extend both internally and externally to the department.
Qualifications
Seven years of related experience, education/training, OR an Bachelor’s degree in related area plus three years of related experience/training. Thorough knowledge of finance policies, practices, and systems. Ability to independently gather required information to organize, and perform financial analysis assignments. Proven ability to effectively present information verbally and in writing in a clear and concise manner. Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment. Ability to adapt to changing priorities. Ability to function as a member of a team. Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. Advanced problem-solving skills and ability to work independently, prioritize workload, handle pressure and meet deadlines. Working knowledge of, and proven experience with, preparing virtual paychecks and incentive and supplemental pay for clinical providers in accordance with the Health Sciences Compensation Plan, Departmental Clinical Compensation Plan and wRVU model. Experience in analyzing large quantities of financial, budget and employee data, summarizing and extracting pertinent data, compiling relevant information in a variety of appropriate formats. Demonstrated ability to contribute in advisory meetings and help identify solutions to address concerns regarding best practices for managing the clinical enterprise of the Department of Ophthalmology. Strong knowledge of, and ability to provide training on, UC policies, procedures, systems; specifically advanced Financial Link skills. Working knowledge of accounting procedures within UC system as well as basic accounting principles.