Administrative Vice Chair, Neurosciences
The University of California, San Diego
About this position
Position Description
UC San Diego Health Sciences is a top ranking, future oriented organization. The Health Sciences academic enterprise is comprised of the School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, and the Wertheim School of Public Health. Within the UC San Diego School of Medicine, there are approximately 20 departments, 1,700+ faculty, 600 students, and 1,000 residents and fellows. We offer challenging career opportunities in a fast-paced and innovative environment. We are looking for top talent that possess the personal characteristics of integrity, strategic thinking, intellectual curiosity, collaboration and teamwork. The Office of the Dean embraces and follows a progressive philosophy of career-path development for its employees. The UC San Diego Department of Neurosciences spans translational neuroscience research and clinical Adult and Child Neurology, and is top-ranked in NIH funding among the nation's neurosciences departments. The department has more than 700 employees, including faculty, academics, residents, fellows, postdoctoral scholars and staff, and annual revenues of approximately $55 million: $33M research, $14M clinical and $9M other. Its centers and programs include the Shiley-Marcos Alzheimer's Disease Research Center, the Alzheimer's Disease Cooperative Study, the ALS Center, the Epilepsy Center, the Stroke Center, the Multiple Sclerosis Program, Parkinson and Movement Disorders, and Neurocritical Care. The department trains residents in Adult and Child Neurology, clinical fellows and graduate students, and provides care at UC San Diego Health, VA San Diego and Rady Children's Hospital San Diego.The Administrative Vice Chair (AdVC) is the senior administrative leader of the Department of Neurosciences. The position reports directly to the Department Chair, with a secondary reporting line to the Associate Dean of Business Affairs in the School of Medicine Dean's Office. The Administrative Vice Chair provides strategic, operational, and financial leadership in support of the department's research, clinical, education, and service missions. As the Chair's principal administrative partner and advisor, the AdVC helps shape departmental strategy, guides organizational growth and ensures sound stewardship of resources. The AdVC is responsible and accountable for the overall administrative, financial and operational performance of the department, turning strategic priorities into effective plans, processes and results. Working with department leadership, faculty and functional managers, the AdVC directs the full range of departmental operations: financial management and budget, academic personnel and human resources, sponsored research administration, space and facilities, information technology, clinical trials, education programs administration, clinical trials, clinical operations and regulatory compliance. The AdVC represents the Chair and serves as liaison to Health Sciences, School of Medicine and campus leadership, UC San Diego Health, sponsors, government agencies and other external partners. The AdVC oversees large complex units with multiple functional areas through subordinate managers, formulates and administers policies and programs, and functions with a high degree of autonomy. In Neurosciences, the AdVC also partners with clinical leaders on clinical program management across adult and pediatric neurology, oversees administration of a large research and clinical trials portfolio and its centers, and serves as the department's liaison to UC San Diego Health, the VA San Diego and Rady Children's Hospital. Oversees through subordinate managers one or more large, complex departments or business units with multiple functional disciplines / occupations, OR manages a program, regardless of size, that has critical impact upon the organization as a whole, such as most or all of a campus, medical center, UCOP or the UC System. Has significant responsibility for formulating and administering policies and programs, manages significant human, financial, and physical resources, and functions with a very high degree of autonomy. Oversees through subordinate managers the accountability and stewardship of department resources and the development of systems and procedures to protect organizational assets. Responsible for financial and administrative leadership for a large, or multiple, health sciences interdisciplinary / research departments or centers with clinical subdivisions. Participates with other senior leaders to establish strategic plans and objectives. Makes decisions on operational matters and ensures achievement of clinical, educational and research objectives. Reviews and approves recommendations for operational planning and control. Erroneous decisions will have serious impact on the overall success of the department, center and / or clinical enterprise.
Qualifications
Bachelor's degree in business, health or hospital administration or clinical degree and / or equivalent experience / training. Eight (8) or more years of relevant experience, including management of administrative and financial operations in a complex academic or health care organization. Excellent leadership skills to oversee large or multiple academic departments and / or centers and / or institutes through subordinate managers. Executive management experience in a complex academic and/or health care organization. Experience managing a large research portfolio and the financial operations of research centers and programs. Advanced knowledge of financial analysis and reporting techniques, accounting principles, forecasting, budgeting, audit and internal control systems. This includes operating budget development within an academic environment. Excellent interpersonal skills to lead, facilitate relationships, collaborate, persuade and influence. Advanced negotiating skills. Excellent interpersonal skills to lead, collaborate, persuade and influence at all levels, including faculty, managers, staff and students. Demonstrated ability to coach faculty and supervisors to ensure fair treatment of staff and compliance with policy. Advanced negotiation skills and demonstrated ability to negotiate and mediate complex or sensitive issues to conclusion. Skill in conflict management. Highly advanced analytical, organizational, problem solving, and decision-making skills. Ability to analyze large amounts of financial, space and workload data and develop sound recommendations. Highly advanced skills in strategy development, systems planning and change management. Ability to see planning and operational issues as a whole, including long-term consequences. Advanced ability to set and use performance metrics that inform business planning, measure effectiveness and drive continuous improvement. Skill in setting service standards and measurable department and employee goals. Demonstrated experience with faculty and staff HR administration. This includes personnel management, workforce and succession planning, incentive programs and policy implementation. Thorough knowledge of UC and campus policies and procedures for academic personnel, human resources, contracts and grants, accounting and cost accounting standards. Proven ability to interpret, implement and enforce regulations accurately. Thorough knowledge of federal guidelines for sponsored research and of sponsored research administration and research operations. Highly advanced project management skills, including the ability to manage space-related projects. Highly advanced ability to identify, develop, and prioritize objectives. Advanced knowledge of hospital and ambulatory clinical practice as it relates to Neurosciences to effectively coordinate work with the medical center. Thorough knowledge of health care delivery models, reimbursement, revenue cycle and patient billing. Experience with clinical trials administration and billing compliance.