Faculty Assistant II
Stanford University
About this position
Position Description
Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. Highly motivated to perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, creating budget requirements for dean’s approval, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Skills include writing or editing communications; coordinate production (formatting, copying, etc.) and dissemination of documents, including presentations, course handouts, grant proposals, conference presentations and handout materials, complex reports, brochures, and displays.  Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Process and monitor financial transactions, which may include researching and resolving discrepancies. May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. Maintain approved content on websites. May guide and train new staff and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. Â
Qualifications
To be successful in this position, you will bring: High school diploma and minimum of three years of extensive administrative management experience, or combination of education and relevant experience. Excellent customer service and interpersonal skills. The ability to adhere to strict time-line schedules that coordinate with daily and quarterly academic calendars. Strong verbal and written communication skills. Ability to prioritize and multitask based on deadline requirements. Strong organizational skills (written/verbal) and strong attention to detail. Experience working effectively in team settings. Demonstrated success in following through and completing assigned tasks. In addition, preferred requirements include: Extensive administrative experience in an academic business school environment is desired. Familiarity with academic customer-service programs for faculty, students, alumni, visiting scholars, and University visitors. Successful work experience as an Administrative or Office Assistant, in an academic, research, or business setting, serving ten Faculty or managers in a high-traffic customer service environment The expected pay range for this position is $31.97 - $38.40 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for you: Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! How to Apply We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a résumé along with your online application. * The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Application Requirements
Extensive administrative experience in an academic business school environment is desired. Familiarity with academic customer-service programs for faculty, students, alumni, visiting scholars, and University visitors. Successful work experience as an Administrative or Office Assistant, in an academic, research, or business setting, serving ten Faculty or managers in a high-traffic customer service environment  The expected pay range for this position is $31.97 - $38.40 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Â
Job Location
🔍 Graduate School of Business, Stanford, California, United States