Faculty Affairs Administrator 2 (Remote Opportunity)
Stanford University
About this position
Position Description
The Department of Psychiatry is seeking a Faculty Affairs Administrator 2 to provide administrative and operational oversight of programs for the Department including faculty affairs, departmental communications, and special programs associated with departmental missions. This position provides subject matter expertise in program areas, evaluates program policies and procedures, represents the programs within the Department and to the School of Medicine and ensures compliance with school and university policies. KEY RESPONSIBILITIES Faculty Affairs & Search Support • Provide operational support to search/review committees and faculty mentoring/annual counseling activities; recommend process improvements • Document and interpret policies and processes for appointment/promotion contributors (chair, faculty lead, and candidate); review and edit all sections with recommendations • Track all search activities (e.g., collection of FASI data) and draft search reports • Prepare and finalize appointment/reappointment/promotion long form files, incorporating suggested changes from higher levels of review Faculty Management & Coordination • Manage all Professoriate Emeriti recalls • Coordinate rhythmic review of faculty affairs materials by DFA, Senior Associate Chair, and Chair • Prepare offer letters for chair or dean, including gathering information from other offices as needed • Serve as primary point of contact for orienting new faculty to the department, school, and university Administrative Support & Communications • Produce and develop slide presentations for Chair and senior staff, including tables, graphs and data display in multiple formats • Support Chair and senior staff with documentation and logistics for meetings, retreats, orientations, boot camps and other departmental events Other duties may also be assigned DESIRED QUALIFICATIONS EDUCATION & EXPERIENCE (REQUIRED) Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED) • High level of attention to detail and accuracy • Ability to track, monitor and adhere to deadlines • Ability to learn university systems • Experience working with databases and Microsoft Office suite • Excellent communication skills • Demonstrated ability to act with tact and maintain confidentiality • Demonstrated problem solving and analytical skills • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned CERTIFICATIONS & LICENSES None PHYSICAL REQUIREMENTS* • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS Occasional extended hours. COMPENSATION: This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $85,283 to $101,782 per annum within the 10 Bay Area counties or $51,170 to $101,782 per annum for all other regions. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. EQUAL OPPORTUNITY EMPLOYMENT: Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. DISCLAIMER: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Additional Information Schedule: Full-time Job Code: 4172 Employee Status: Regular Grade: G Requisition ID: 108938 Work Arrangement : Remote Eligible
Qualifications
DESIRED QUALIFICATIONS EDUCATION & EXPERIENCE (REQUIRED) Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED) • High level of attention to detail and accuracy • Ability to track, monitor and adhere to deadlines • Ability to learn university systems • Experience working with databases and Microsoft Office suite • Excellent communication skills • Demonstrated ability to act with tact and maintain confidentiality • Demonstrated problem solving and analytical skills • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned CERTIFICATIONS & LICENSES None PHYSICAL REQUIREMENTS* • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS Occasional extended hours. COMPENSATION: This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $85,283 to $101,782 per annum within the 10 Bay Area counties or $51,170 to $101,782 per annum for all other regions. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. EQUAL OPPORTUNITY EMPLOYMENT: Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. DISCLAIMER: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Job Location
🔍 School of Medicine, Stanford, California, United States