Assistant Director, Event Operations
Stanford University
About this position
Position Description
Stanford Graduate School of Business Stanford's Graduate School of Business (GSB) has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, pushing the boundaries of knowledge with faculty research, and offering a portfolio of entrepreneurial and non-degree programs that deliver global impact. We invite you to be part of our mission of developing innovative, principled, and insightful leaders who change lives, change organizations, and change the world. The Event Operations team within the Facilities & Hospitality department of Stanford Graduate School of Business seeks an experienced and highly skilled Assistant Director to lead and guide event teams charged with producing high-quality events. In this role, serve as project leader on complex or large-scale events, provide training and guidance, drive process improvements, and maintain relationships with internal and external partners. This position takes a leadership role in mentoring staff and managing a portfolio of events and projects, working with a diverse constituency of staff, faculty, and students to produce logistically precise events. This position will be part of a highly collaborative team. It is essential to have excellent judgment, integrity, flexibility, and creativity, as well as a positive attitude, the ability to collaborate and consult, and a good sense of humor. If you are an experienced event manager with outstanding event planning and leadership expertise, ready to take on new challenges in higher education, this position is for you. The GSB campus properties include the Knight Management Center and GSB Residences on 19.5 acres with nearly 700K sq. ft. of buildings that support academic and administrative functions, student and executive residential experiences, and food service programs. The Schwab Residential Center is a 24-hour, 7-day/week residence and conference center. Your primary responsibilities include: Serve as project lead of multiple activities, scope out project tasks/team assignments, and guide the team to create work plans and schedules, monitor progress, and meet milestones. Operate as account manager on deliverables, program metrics, and status reports. Oversee the management of event teams and production consultants to produce quality, multi-faceted events and productions. Provide guidance and policy interpretation. Oversee and develop strategies for event management, client relations, vendor oversight, virtual/hybrid events, and on-site event production. Recommend and schedule programs and events into appropriate GSB venues and recommend alternative non-GSB venues. Resolve scheduling conflicts and optimize venue reservations. Work cross-departmentally to prepare and manage complex event budgets. Work with event owners to manage program budgets. Establish and maintain relationships with internal and external GSB and university partners. Act as department representative at cross-departmental project meetings. Train and oversee event staff and other support staff, students, and contingent staff. To be successful in this position, you will bring: Bachelor’s degree and five years of relevant experience or a combination of education and relevant experience. Superior project and event management skills. Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output. Demonstrated experience with financial management of complex event budgets requiring excellent analytical skills. Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows. Excellent communication, time management, and customer service skills. Must be well organized and detail-oriented. Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness. Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills. Exceptional hospitality skills with the ability to cultivate partnerships. Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers. Proficient in managing virtual and hybrid events including Zoom meetings and Webinars and/or willingness to learn. Knowledge of Microsoft Office suite and knowledge of cloud applications such as Google suite. Willingness to learn department reservation system and other applications. Ability to work occasional evenings and weekends. This is a fully onsite position with the potential to work remote one day per week. In addition, preferred requirements include: Experience in venue management Please submit a cover letter and résumé along with your online application. The expected pay range for this position is $99,698 to $124,938 per year. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Stanford’s dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you: Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues. A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support. A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes. Discovery and fun. Visit campus gardens, trails, and museums. Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more! We pride ourselves in being a culture that encourages and empowers you. How to Apply We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information Schedule: Full-time Job Code: 4884 Employee Status: Regular Grade: I Requisition ID: 108943 Work Arrangement : On Site
Qualifications
To be successful in this position, you will bring: Bachelor’s degree and five years of relevant experience or a combination of education and relevant experience. Superior project and event management skills. Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output. Demonstrated experience with financial management of complex event budgets requiring excellent analytical skills. Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows. Excellent communication, time management, and customer service skills. Must be well organized and detail-oriented. Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness. Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills. Exceptional hospitality skills with the ability to cultivate partnerships. Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers. Proficient in managing virtual and hybrid events including Zoom meetings and Webinars and/or willingness to learn. Knowledge of Microsoft Office suite and knowledge of cloud applications such as Google suite. Willingness to learn department reservation system and other applications. Ability to work occasional evenings and weekends. This is a fully onsite position with the potential to work remote one day per week. In addition, preferred requirements include: Experience in venue management Please submit a cover letter and résumé along with your online application. The expected pay range for this position is $99,698 to $124,938 per year. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Stanford’s dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you: Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues. A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support. A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes. Discovery and fun. Visit campus gardens, trails, and museums. Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more! We pride ourselves in being a culture that encourages and empowers you. How to Apply We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Job Location
🔍 Graduate School of Business, Stanford, California, United States