Research Administrator 1- Hybrid Opportunity
Stanford University
About this position
Position Description
This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze. The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day. Department/Program Description: Stanford Mathematics The Department of Mathematics is currently looking to fill a full-time Research Administrator 1 position. This role encompasses the administration of post-award processes for the department's sponsored research, as well as the administrative, fiscal accounting, and customer service components tied to faculty members' financial portfolios. Portfolios include sponsored funded research, gifts, and unrestricted funds. The chosen candidate will be responsible for the department's post-award functions, ensuring that all research activities and unrestricted faculty accounts comply with Stanford, sponsor, and federal regulations with minimal oversight. Position Summary: The Research Administrator will work under general supervision of the Senior Manager, Finance and Research and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. This position requires the ability to practice sound judgment and decision-making; effective written and oral communication; strong attention to detail, and a desire for a collaborative, team-based work environment. This position also requires a strong desire to learn new business subjects, policies, and processes related to finance/research administration. The ability to transform this knowledge into practical success will be crucial. This is a 100% FTE, continuing, non-exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid, on-site 3 days a week and off-site 2 days a week), subject to operational need. If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences. Please include a current resume and cover letter in your application. CORE DUTIES: Serve as liaison and active partner between principal investigators, students, visitors, Office of Sponsored Research, and other departments; respond to sponsor inquiries. Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable. Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy. Initiate, and review expenditures; monitor post award spending, sub award funding and invoicing, and commitment activity. Review and certify monthly expenditure statements and facilitate sponsored quarterly certification by principal investigators. Download and monitor reports supporting project status and use forecasting and decision aids under guidance. Participate in contract closeout process and audit inquiries; submit annual and final reports and certificates in collaboration with OSR. Participate in and contribute to process improvements and group projects. * Other duties may also be assigned. EDUCATION AND EXPERIENCE: Bachelor's degree and one year of job-related experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS, AND ABILITIES: Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects. Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review. Willingness and ability to understand and interpret university policies and procedures. Excellent oral, written, and verbal communication skills. Excellent analytical skills; demonstrated expertise in Excel and web-based tools. Strong accounting skills; knowledge of basic accounting principles. Ability to complete Cardinal Research Administration Foundational Training (CRAFT) I and II while in position. Extreme attention to detail. Ability to work well independently, but also to seek assistance when needed. Excellent time management and organizational skills. CERTIFICATES AND LICENSES REQUIRED: · Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position. PHYSICAL REQUIREMENTS*: · Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds. · Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts. · Rarely lift, carry, push and pull objects weighing 11-20 pounds. *-Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. The expected pay range for this position is $40.13 to $47.36 per hour Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why is Stanford for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: ● Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. ● A caring culture. We provide superb retirement plans, generous time-off, and family care resources. ● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. ● Discovery and fun. Stroll through historic sculptures, trails, and museums. ● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information Schedule: Full-time Job Code: 4475 Employee Status: Regular Grade: F Requisition ID: 108952 Work Arrangement : Hybrid Eligible
Qualifications
EDUCATION AND EXPERIENCE: Bachelor's degree and one year of job-related experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS, AND ABILITIES: Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects. Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review. Willingness and ability to understand and interpret university policies and procedures. Excellent oral, written, and verbal communication skills. Excellent analytical skills; demonstrated expertise in Excel and web-based tools. Strong accounting skills; knowledge of basic accounting principles. Ability to complete Cardinal Research Administration Foundational Training (CRAFT) I and II while in position. Extreme attention to detail. Ability to work well independently, but also to seek assistance when needed. Excellent time management and organizational skills. CERTIFICATES AND LICENSES REQUIRED: · Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position. PHYSICAL REQUIREMENTS*: · Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds. · Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts. · Rarely lift, carry, push and pull objects weighing 11-20 pounds. *-Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. The expected pay range for this position is $40.13 to $47.36 per hour Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why is Stanford for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: ● Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. ● A caring culture. We provide superb retirement plans, generous time-off, and family care resources. ● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. ● Discovery and fun. Stroll through historic sculptures, trails, and museums. ● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.