Faculty Affairs Administrator 3 (Hybrid)
Stanford University
About this position
Position Description
Stanford University is seeking a Faculty Affairs Administrator 3 to manage faculty affairs function within the Department of Radiology to provide expert guidance on all aspects of faculty employment activities, including appointments, reappointments, promotions, and annual counseling process. The incumbent will ensure compliance with school and university policies. Incumbent must have strong business acumen, ability to multi-task, be extremely organized & detailed, and self-motivated. We are looking for a team player who has excellent communication skills, both written and speech, that allow high-level interactions with a diverse academic and medical community. Duties include*: Supervise and train a team of staff members working in faculty affairs. Lead operational process to review committees and to mentoring and/or annual counseling of faculty, and make recommendations for process improvement. Ensure quality of faculty employment activities. Interpret university and school policy, and guide process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities. Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed. Provide reporting and analysis for various faculty activities and programs to support strategic planning. Make recommendations to leadership on strategic planning based on data gathered through reports. May perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in onboarding and orienting new faculty to the department, school, and university; and/or supervise staff. * - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. DESIRED QUALIFICATIONS: Extensive experience managing faculty appointment, reappointment, promotion, and review processes in an academic setting. Strong knowledge of university and school policies with the ability to interpret and apply them in complex situations. Proven ability to provide analysis, identify trends, and make recommendations to support strategic planning. Excellent communication and collaboration skills with faculty, leadership, and committees. Ability to manage multiple priorities and complex projects with accuracy and compliance. Strong judgment in resolving sensitive or complex faculty affairs issues independently. EDUCATION & EXPERIENCE (REQUIRED): Bachelor's degree and five years of experience working with administrative processes, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Elevated level of attention to detail and accuracy. Demonstrated experience in managing complex administrative processes. Demonstrated experience training, supervising, and evaluating staff, if supervising. Excellent communication skills. Demonstrated problem solving and analytical skills. High level of independent judgment and sensitivity. Demonstrated ability to work well with Stanford colleagues and clients and with external organizations. Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned. PHYSICAL REQUIREMENTS*: Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation. Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone. Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS: Extended hours. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. The expected pay range for this position is $106,656 to $133,055 per annum. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Additional Information Schedule: Full-time Job Code: 4173 Employee Status: Regular Grade: H Requisition ID: 108965 Work Arrangement : Hybrid Eligible
Qualifications
DESIRED QUALIFICATIONS: Extensive experience managing faculty appointment, reappointment, promotion, and review processes in an academic setting. Strong knowledge of university and school policies with the ability to interpret and apply them in complex situations. Proven ability to provide analysis, identify trends, and make recommendations to support strategic planning. Excellent communication and collaboration skills with faculty, leadership, and committees. Ability to manage multiple priorities and complex projects with accuracy and compliance. Strong judgment in resolving sensitive or complex faculty affairs issues independently. EDUCATION & EXPERIENCE (REQUIRED): Bachelor's degree and five years of experience working with administrative processes, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Elevated level of attention to detail and accuracy. Demonstrated experience in managing complex administrative processes. Demonstrated experience training, supervising, and evaluating staff, if supervising. Excellent communication skills. Demonstrated problem solving and analytical skills. High level of independent judgment and sensitivity. Demonstrated ability to work well with Stanford colleagues and clients and with external organizations. Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned. PHYSICAL REQUIREMENTS*: Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation. Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone. Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS: Extended hours. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. The expected pay range for this position is $106,656 to $133,055 per annum. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.