Processing Archivist
The University of California, Los Angeles
About this position
Position Overview
Position title: Processing Archivist Salary range: $74,752 - $105,696 (Assistant Librarian - Associate Librarian Ranks)
Application Deadline
Open date: July 13, 2026 Next review date:Monday, Aug 10, 2026 at 11:59pm (Pacific Time) Apply by this date to ensure full consideration by the committee. Final date: Tuesday, Sep 8, 2026 at 11:59pm (Pacific Time) Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.
Position Description
The UCLA Library seeks a highly collaborative and knowledgeable professional archivist to engage in processing and description of archival collections in Library Special Collections.
Qualifications
Basic qualificationsALA-accredited Master’s Degree in Library or Information Science required at the time of hire; OR Master’s degree (or other advanced degree) in Information Sciences or related field at the time of hire and work experience in a library setting. Experience in archival processing, arrangement, and description. Experience applying efficient processing techniques, in arranging, describing, and preserving archival collections and preparing finding aids for collections of varying size, condition, content, and complexity. Knowledge of archival principles, responsible collection stewardship, as well as best practices for efficient processing and archival description. Experience managing metadata for archival collections, including data standardization, remediation, and repurposing metadata for reuse, as well as an understanding of metadata mapping. Experience with or interest in expanding knowledge of ArchivesSpace, Airtable, or other archival information management systems. Preferred qualificationsApplicants who possess the above required qualifications are strongly encouraged to apply and will be considered fully qualified. Applicants with all the above required qualifications and any of the following preferred qualifications or professional experiences are also encouraged to apply, however, the desired qualifications below are not required: Knowledge, understanding, and desire to engage with current developments, trends, and technologies in special collections. Ability to stay abreast of privacy, confidentiality, copyright, and related policies associated with acquisition, access, and use of archives and special collections materials. Knowledge of archival processing theory and approaches for manuscripts and archives. Experience in communicating effectively with diverse communities and donors. Experience with scheduling, project planning, management, completion, and project assessment. Ability to balance competing priorities and work under tight deadlines. Strong research, project management, interpersonal, and oral and written communication skills. Ability to work independently and be self-motivated. Experience working in a highly collaborative team-based environment. Ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, equality, and inclusiveness for the LSC accessioning program and within UCLA Libraries and the campus Familiarity with the Guidelines for Efficient Archival Processing in the University of California Libraries, OCLC’s Total Cost of Stewardship toolkit, and other models that promote ethical and iterative approaches to description and access. Demonstrated experience in archival processing in a variety of formats. Experience with XML editing tools. Experience providing reference to special collections users. Knowledge of a language other than English.
Application Requirements
Document requirementsCurriculum Vitae - Your most recently updated C.V. detailing education and relevant experience. Cover Letter - A cover letter reflecting on your personal and professional experiences, highlighting your past contributions and future commitments to advancing the UCLA Library strategic directions and organizational values and the UCLA mission and strategic plan, among which are ensuring opportunity for all students and fostering an inclusive community where everyone experiences a sense of belonging. These accomplishments and ambitions should be discussed in the context of describing your experience and qualifications for the position for which you are applying. Reference check authorization release form - Complete and upload the reference check authorization release form Reference requirements 3-5 required (contact information only) 3 required (contact information only); Names and contact information for three professional references, including current or previous supervisor; contact information only. Apply link:https://recruit.apo.ucla.edu/JPF11168 Help contact:liliavaldez@library.ucla.edu